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Within 25 km of Kitchener

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Robert Half

Administrative Assistant

Kitchener, ON, Canada

$50,000 to $57,000 CAD / year · Full-time

Within 25 km of Kitchener · About 3.5 km from the city centre

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Job details

Pay: $50,000 to $57,000 CAD / year
Job type: Full-time
Apply by: Dec 11, 2026
Experience: Minimum of 2 years of experience in administrative support, office coordination, or as an administrative assistant.
Posted: Nov 11, 2026

Original job description

On behalf of our client, Robert Half is seeking an Administrative Assistant to join a scientific instrument manufacturing organization in Kitchener, ON. This on-site position offers the chance to support diverse business operations and contribute to a collaborative team environment. The role provides exposure to various aspects of the manufacturing industry and values proactive administrative support.

Job Responsibilities

Deliver administrative assistance to management and multiple departments within the organization.
Organize and maintain job order files, ensuring all documentation remains current and accurate.
Process and monitor purchasing documents, purchase orders, and supplier information.
Coordinate activities related to filing, scanning, record management, and data entry.
Respond to incoming calls and welcome visitors, ensuring all interactions are handled courteously.
Oversee the management of mail, courier deliveries, and office correspondence.
Assist in scheduling meetings, preparing reports, and organizing office events or activities.
Support inventory, production, and purchasing teams with a variety of administrative tasks.
Monitor office supply levels and coordinate orders with vendors as needed.

Job Requirements

Minimum of 2 years of experience in administrative support, office coordination, or as an administrative assistant.
Background in manufacturing, industrial, construction, logistics, or operations environments is considered beneficial.
Demonstrated organizational skills with strong attention to detail.
Ability to manage multiple tasks and adhere to deadlines.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
Effective communication skills and a commitment to excellent customer service

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More about this job

Responsibilities

Provide administrative support to management and departments, maintaining job order files and processing purchasing documents and supplier information. Coordinate records, calls, visitors, mail, meetings, reports, office supplies, and administrative tasks for inventory, production, and purchasing teams.

Requirements

Requires at least two years of experience in administrative support, office coordination, or a similar assistant role; experience in manufacturing or related operational industries is beneficial. Candidates should be organized, detail-oriented, able to manage multiple tasks and deadlines, proficient in Microsoft Office, and effective communicators with a customer-service focus.

Skills

Administrative Support
Office Coordination
Organization
Attention To Detail
Multitasking
Deadline Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Communication
Customer Service
Data Entry
Records Management
Scheduling
Purchasing Documentation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Coordination
Manufacturing
Scientific Instruments
Job Order Files
Purchasing Documents
Purchase Orders
Supplier Information
Filing
Scanning
Records Management
Data Entry
Incoming Calls
Visitor Reception
Mail Management
Courier Deliveries
Meeting Scheduling
Report Preparation
Office Events
Inventory
Production
Purchasing
Office Supplies
Microsoft Office
Outlook
Word
Excel
Customer Service

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